Every organization performing beyond its set targets owes its success to its relentlessly employees who’re going out of their way to bring out the best for the company. A good number of these employees are constantly on the move and incur significant expenses on behalf of the company. Let’s take a look at what are the different kinds of expenses employees incur in organizations.
Sales personnel are probably the ones who travel the most owing to the nature of their work. While some organizations have travel desks that books tickets for the employees, in most other places, employees book their own tickets and get reimbursed later.
Intra-city travel generates bills for cabs and buses, that are usually reimbursed to the employee.
Again, meals while out on the field are usually counted as business expenses and this might even include meeting important clients over lunch or drinks. How the organization funds these meals depends on their style of working, and can range anywhere from providing meal vouchers to offering meals at their local offices.
Outstation travels require a safe, secure and reliable accommodation for the employees. Most well established companies choose to host their employees in their local guest houses at prominent cities, while most other opt for hotels within the company budgets. The bookings for these are also upto the discretion of the company, and can happen via the travel desks or from employees personal accounts.
Marketing and sales teams have quite a bit of work to be done within their city itself. Company cabs ferrying their employees is slowly gaining popularity, but majority of the organizations still rely on employees’ personal vehicles. The money for the fuel used on these rides is usually reimbursed at the end of every expense cycle.
Ad-hoc expenses can range anywhere from buying a water bottle on a field trip to spending on a stack of paper for photocopies of documents. With appropriate bills in place, employees will get reimbursed for the same at the end of the company’s expense cycle.
With expense automation solutions gradually penetrating the market, reimbursements and company spends have become a lot easier for the employees. They no longer have the need to save their stack of bills, or keep count of the number of meals they had, and can simply jot everything down in their expense reporting app as and when the expenses happen. Managers, on the other hand, can view the expenses in real time and avoid expense frauds.