Cab rides form a large part of modern-day corporate life. Be it going to a client’s office for that crucial pitch/ presentation or getting to the airport to catch a flight, we’re constantly on the go. And when we’re in this much of a blazing hurry pretty much round the clock, the last thing we need is to remember to collect and hoard receipts, hound managers for approvals and chase finance personnel for status updates/ reimbursement disbursals.
At Happay, we understand the crazy world of business travel – whether by air or on the ground. That’s why we’ve now partnered with Uber for Business. Given that technology has disrupted just about every space from manufacturing and automotive to entertainment, we thought it’s beyond time it disrupted the corporate travel space as well. And taking into account the unprecedented growth of the Indian economy and the increasing mobility of the average employee, there’s an urgent need to update business travel expense management processes to keep pace with this growth.
What’s more, intra-city travel is far more frequent than inter-city/ international travel. Continuing to insist on physical receipts and vouchers and manual filing and reconciliation is not only tedious but also error-prone – which leads to further complications and delays. This is exactly what we’re working to eliminate, while simultaneously easing employee woes and making their experience as seamless and easy as possible.
Happay-Uber integration: Welcome to the new age of simple, stress-free corporate travel
With the new Happay-Uber for Business integration, Happay customers can now avail of a host of benefits. They can drive cost savings, improve travellers’ experience and get complete visibility into on ground transportation – all this with an instant setup and provisioning. Our partnership with Uber is one of several strategic initiatives that we’ve undertaken to transform travel & entertainment (T&E) expense management in India following the release of our CFO benchmark report, ‘State of Indian Enterprise Travel & Expense Management 2018’, last month.
What are the benefits to employees?
The most important benefit of the integration is that employees don’t need to download a separate app – they can use the same Uber app that they use for personal travel. All they have to do is switch to the business profile that their companies will set up for them, and they’re literally ready to go. What’s more, as there’s complete separation of personal and business profiles, employees can easily switch from one to the other and back again as necessary – and any number of times.
Every time an employee completes a ride using their Uber Business profile, all ride data will auto-populate in Happay, with even the ride receipt being automatically linked to the entry. Thus, there’s a complete and very effective elimination of any manual entry, cutting back on hours of pointless work for every stakeholder in the expense management process. All this while availing of the most reliable and secure business travel services offered on the ground, courtesy a globally trusted provider.
The best part? With employees empowered to automatically submit receipts for reimbursement, they are saved a lot of time and stress, freeing them up for heightened productivity.
What’s in it for employers?
From the employer’s perspective, too, the benefits of the Happay-Uber integration are vast and varied. The first benefit is that this integration is at no extra charge. Two of the most immediate and important benefits are complete visibility into ground transportation spend and the consequent increased, real-time tracking and control of this overhead. These benefits alone make for substantial cost savings on a recurring and cumulative basis.
Next, managers have access to a wealth of information in the form of additional data such as trip details and traveller insights, all of which can be accessed through an extremely user-friendly dashboard. This in turn makes for super-easy, flexible reporting, and a drilled-down view from a variety of perspectives. What’s also possible is a bird’s eye view of spend at a company-wide level. Yet another benefit is that since an organisation’s employee roster can automatically be synced with Uber for Business, administrators can take advantage of automated provisioning and de-provisioning.
Employers, through their Uber for Business dashboard, can also set up customized groups and policies, making for better spend control even before travel begins. Groups can be created based on verticals, departments, teams or locations, and employees can be added or removed at the mere click of a button. What’s more, group admins can frame policies or add ceilings based on employee grade, time of travel etc., resulting in superior control at a far more granular level than was ever possible before. Rules once created can also be edited later on – and as many times as required – to map them more closely with business dynamics.
A prime point to note is that Happay-Uber for Business integration is available and accessible globally.
How easy is the setup?
Happay corporate customers can take advantage of the integration by creating an Uber for Business account for their company and inviting their employees to use the company’s Uber for Business Profile. Once the profile is enabled, employees simply select Happay as their expense management provider within the payment settings. Every time employees complete a ride on their business profile, Uber automatically sends ride information from the employee’s business profile account to their Happay account, without the need for any additional input. Happay then converts this data into an expense item, ready for submission.